Withdrawal Policy

Olympus Open recognizes that authors may occasionally need to withdraw their manuscript after submission but before publication. This policy outlines the principles and procedures for manuscript withdrawal to ensure clarity and fairness for both authors and the journal.

Principles of Manuscript Withdrawal

  • Timeliness: Requests for withdrawal should be made as early as possible, preferably before the manuscript enters the peer review process.

  • Justification: Authors are required to provide a clear and valid reason for withdrawing their manuscript.

  • Approval: Withdrawal requests must be reviewed and approved by the journal's Editorial Team.

Procedure for Withdrawal

  • Initiation: Authors wishing to withdraw their manuscript must submit a formal request via email to the journal's editorial office. The request should include the manuscript ID, title, authors' names, and a detailed reason for the withdrawal.

  • Verification: The Editorial Team will verify the status of the manuscript and assess the reason for the withdrawal.

  • Decision: If the request is made before peer review or early in the review process, and the reason for withdrawal is deemed valid, the Editorial Team will typically approve the withdrawal.

  • Notification: Once a decision is made, the authors and any involved reviewers (if the review process had commenced) will be notified of the withdrawal.

Consequences of Withdrawal

  • Withdrawal Fee: If a manuscript is withdrawn after significant editorial or peer review effort, a withdrawal fee may be charged to compensate for the resources expended.

  • Record Keeping: A record of the withdrawal, including the reason (without disclosing personal details), will be maintained by the journal.

  • Restrictions on Resubmission: Manuscripts withdrawn after peer review may face restrictions on resubmission, depending on the reasons for withdrawal and the stage of the review process at the time of withdrawal.

Ethical Considerations

Withdrawing a manuscript after acceptance or late in the review process is strongly discouraged and may be considered only under exceptional circumstances. Such actions can disrupt the editorial process and waste the valuable time of editors and peer reviewers.

Commitment to Fairness

Olympus Open is committed to handling withdrawal requests fairly and efficiently, with the goal of maintaining the integrity of the scholarly record and respecting the efforts of all parties involved. Authors are encouraged to carefully consider their need to withdraw and to communicate promptly and transparently with the journal's Editorial Team.