Privacy Policy

At Olympus Open, we are committed to protecting the privacy and confidentiality of our authors, reviewers, editors, and readers. This Privacy Policy outlines how we collect, use, store, and protect personal information in accordance with applicable data protection regulations.

Information We Collect

Olympus Open collects personal data necessary for the efficient management of the publication process and the operation of our journals. The types of information we may collect include:

  • Author Information: Name, email address, institutional affiliation, and other contact details submitted during manuscript submission.
  • Reviewer Information: Name, email address, institutional affiliation, and expertise, provided by reviewers when registering with the journal or participating in peer review.
  • Editor Information: Name, email address, and other professional details provided by editors when managing the editorial process.
  • Reader Information: Information collected through the journal website, including user registration details (if applicable) and interactions with published content.

How We Use the Information

The personal information collected by Olympus Open is used solely for the purposes of journal management, including:

  • Manuscript Submission and Review: Personal data is used to facilitate the submission, peer review, and editorial processes, ensuring efficient communication between authors, reviewers, and editors.
  • Publication: Author information may be used for publication purposes, such as listing the names of authors in published articles.
  • Journal Communication: Personal data may be used to communicate with authors, reviewers, editors, and readers about journal activities, including calls for papers, updates, and announcements.
  • Website Analytics: We may collect non-identifiable information related to the usage of our journal websites for analytical purposes, helping us improve the user experience.

Data Sharing and Disclosure

Olympus Open will not share personal information with third parties except in the following circumstances:

  • Peer Review Process: Personal information related to the peer review process may be shared with editors and other involved parties as necessary for the review and publication process, ensuring confidentiality where required.
  • Legal Compliance: We may disclose personal information if required to comply with legal obligations, enforce terms and conditions, or protect the rights, property, or safety of our users.

Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of legal and regulatory compliance. Manuscript-related data will be retained for historical archiving and scholarly reference purposes.

Data Security

Olympus Open takes the security of personal data seriously. We implement appropriate technical and organizational measures to protect personal information from unauthorized access, alteration, disclosure, or destruction. This includes secure server infrastructure and restricted access to personal data.

Cookies and Tracking Technologies

Our journal websites may use cookies or similar tracking technologies to enhance the user experience. Cookies help to remember user preferences and collect information about website usage. Users can control cookie settings through their browser preferences.

Rights of Data Subjects

Authors, reviewers, editors, and readers have certain rights regarding their personal data, including:

  • Access: The right to request access to the personal information we hold about them.
  • Correction: The right to request corrections or updates to inaccurate or incomplete personal information.
  • Erasure: The right to request the deletion of personal data under certain circumstances.
  • Objection: The right to object to the processing of personal data for specific purposes.

To exercise these rights or for any inquiries about how we handle personal data, please contact us via the journal's editorial office or through our designated data protection contact.

Changes to the Privacy Policy

Olympus Open reserves the right to update this Privacy Policy as necessary to reflect changes in our data practices or legal requirements. Any updates will be posted on the journal websites, and users are encouraged to review the policy periodically.

Contact Information

If you have any questions or concerns regarding this Privacy Policy or how your personal data is handled, please contact us at:

Olympus Open
11/1, Arundelpet, Guntur
Andhra Pradesh, India
PIN: 522002

Email: info@olympusopen.com